If you’re looking to improve your HR tech stack, be advised that not all recruitment databases are created equal. With a best-in-class recruitment database, you can streamline many daily tasks and easily find the data you need. But if your team is using an older database solution, you could inadvertently deter efficiency and progress for your TA team.
Onboarding a legacy recruitment database can cost you precious time – input reams of candidate data – and lead to frustration when it doesn’t integrate with your other recruiting tools.
What’s more, many databases are not updated frequently – giving you outdated or incorrect data. This can present problems when trying to find qualified candidates.
Many databases are also not user-friendly and can be difficult to navigate. This can make it challenging to find the information needed promptly.
But there is hope. In this post, we’ll give you insight into what you should look for in an ideal recruitment database.
How to choose the right recruitment database for business
There are many factors to consider when choosing the right recruitment database software for your business. However, your company’s recruitment and hiring goals are arguably the most important criteria to consider when looking for a database that can empower your team to work more effectively and become a more data-driven organization.
A good recruitment database is a central repository of information for potential job candidates that you can easily access. This information is typically gathered by employers and recruiters through job postings, applications, resumes, and other sources.
It helps recruiters track potential candidates they source and quickly identifies qualified candidates for open positions. A recruitment database can also help streamline the hiring process by reducing the time spent searching for candidates.
For example, Lever offers a candidate archive with robust search functionality that makes it easy for recruiters to rediscover or resurface candidates.
“My team is thrilled. The feedback is that LeverTRM is the best ATS they’ve ever used. It saves them time, but more importantly, it provides us with the hiring data we need to be more strategic.”
– George Petrakis, People Director, Numan
Download the case study to learn more about how LeverTRM supports Newman’s growth.
Here are 5 key things to look for when choosing a recruitment database
Now that you know the basics, here are five key things that you should keep in mind when you’re ready to select your recruitment database software.
1. Ease of use
The recruitment database should be user-friendly and easy to navigate. In addition, it should have a simple interface that quickly finds the information needed.
2. Rich, real-time data
The database should contain rich data that can be used to identify potential candidates. This data should include contact details, skills, experience, education, and other relevant information.
3. Powerful search functionality
The search function is an essential feature of a recruitment database. It should allow for the ability to quickly and easily find candidates that match specific criteria.
For instance, Lever’s search functionality for our database will enable recruiters to find the info and data they need in just a few simple clicks, streamlining and speeding up the resurfacing of existing talent in their system.
A recruitment database should be flexible enough to meet changing needs. It should allow users to easily add or remove fields, new users, and permissions. These features allow recruiters to implement changes based on your company’s needs.
5. Customer support
When choosing a recruitment database system, ensure it has excellent customer support. For example, Lever’s customer success team helps customers make the most of their data.
A recruitment database is a powerful tool that will save your team time, and help you get back to what you do best – build relationships.
Lever’s customers love how our platform has helped to streamline their TA team’s workflow and improve the candidate experience.
“Since we are a digital media technology, we wanted a system that used technology to improve some of the strategic tasks we give our team — like going outbound to source qualified talent, aggregating all hiring information to one candidate profile, and syncing all candidate communications and feedback to one place for transparency. We also tried to balance and improve the hiring manager experience.”
-Elles Skony, Vice President of Talent Management
To recap what you need in a recruitment database, use the following checklist
- Quickly and easily search for candidates based on specific criteria
- Store and manage candidate information in one central location
- Communicate with candidates via email or SMS
- Track the progress of recruitment efforts
- Generate reports to help measure success
It’s time to invest in a premier recruitment database
A recruitment database is a powerful tech as a solution, suite, or platform that can help organizations keep track of potential candidates for open positions.
By using a recruitment database, organizations can save time and money by having a central repository for all candidate information.
In addition, a recruitment database can help organizations identify hiring patterns and better understand their workforce’s needs. To connect with a sales team member, book a demo to learn more about LeverTRM.